Document text
From: [FULL NAME], [DESIGNATION], Employee ID [NUMBER]
To: [NAME OF MANAGER], [DESIGNATION]; copy to Human Resources, [COMPANY NAME]
Date: [DATE]
Subject: Resignation and request for early release on payment of notice buyout
Dear [NAME OF MANAGER],
I hereby resign from my position as [DESIGNATION] with [COMPANY NAME]. My appointment letter dated [DATE] provides a notice period of [NUMBER] days, which would end on [DATE].
I request to be released earlier, with my last working day on [DATE]. For the [NUMBER] days of notice I will not serve, I agree that the notice buyout be recovered from my full and final settlement as provided in [CLAUSE OF APPOINTMENT LETTER / COMPANY POLICY]:
Notice period in my contract [NUMBER] days
Days I will serve [NUMBER] days
Days to be bought out [NUMBER] days
Pay used for the buyout ([BASIC / GROSS]) ₹[AMOUNT] a month
One day of pay (monthly pay ÷ [30 / 26]) ₹[AMOUNT]
Buyout amount ₹[AMOUNT]
Earned leave set off (only if the contract allows) ₹[AMOUNT]
Before my last day I will complete the handover of [WORK, FILES, ACCESS, ASSETS] to [NAME] and return [LAPTOP, ID CARD, OTHER ASSETS].
Please confirm in writing the buyout amount and my last working day. I also request that my relieving letter, experience letter and full and final settlement be processed on time; under the Code on Wages, 2019, s. 17(2), final wages are payable within two working days of resignation.
Thank you for the opportunity to work with the team.
Yours sincerely,
[FULL NAME]
Signature: ____________________
Phone: [NUMBER] · Personal email: [EMAIL]
Request for Relieving Letter and Experience Letter
From: [FULL NAME], Employee ID [NUMBER]
To: Human Resources, [COMPANY NAME]
Date: [DATE]
Subject: Relieving letter, experience letter and full and final settlement
Dear Sir / Madam,
My resignation dated [DATE] was accepted and my last working day was [DATE]. I have completed the handover and returned the company assets listed below.
I request:
1. a relieving letter stating my date of joining [DATE] and my last working day [DATE];
2. an experience letter stating my designation(s) and period of service;
3. my full and final settlement with a breakup: salary for [DAYS], leave encashment, bonus or incentives due, reimbursements, less the agreed notice buyout of ₹[AMOUNT];
4. my Form 16 for [FINANCIAL YEAR] and the PF transfer / exit details.
Assets returned on [DATE]: [LAPTOP NO., ID CARD, ACCESS CARD, OTHER].
Please send the documents to [PERSONAL EMAIL] by [DATE].
Yours sincerely,
[FULL NAME]
Signature: ____________________
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